Privacy Policy

In this document we explain how    Exclusive & Delta Recruitment Ltd manages your personal data.

The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.

   Exclusive & Delta Recruitment Ltd will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

If you have opted-in we may also send you marketing information and news via email/ text.  You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these communications from us.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer these services to you are:

• Your consent
• Where we have a legitimate interest
• To comply with a legal obligation that we have
• To fulfil a contractual obligation that we have with you

This is where    Exclusive & Delta Recruitment Ltd has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.  Where    Exclusive & Delta Recruitment Ltd has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

• Managing our database and keeping work-seeker records up to date;
• Contacting you to seek your consent where needed;
• Providing work-finding services to you and our clients, including sending your information to our clients where you have demonstrated an interest in doing that particular type of work but not expressly consented to us passing on your cv;
• Contacting you with information about similar products or services that they have used from us recently; and
• Passing your information to debt collection agencies.

The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.)  Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.

   Exclusive & Delta Recruitment Ltd will process your personal data and/or sensitive personal data with the following recipients:

• Clients (whom we may introduce or supply you to)
• Your former or prospective new employers that we obtain or provide references to
• The Recruitment and Employment Confederation
• Any other third parties who carry out audits to ensure that we run our business correctly or line with your
• Our Payroll provider – PM&M Accountants
• Our insurers
• Our legal advisers
• Social networks
• Our IT and CRM providers
• Any public information sources and third-party organizations that we may use to carry out suitability checks on work-seekers e.g. Companies House, the Disclosure and Barring Service (DBS), DVLA, credit reference agencies
• Government, law enforcement agencies and other regulators e.g the Police, Home Office, HMRC, Employment Agencies Standards Inspectorate (EASI)

   Exclusive & Delta Recruitment Ltd may transfer only the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

   Exclusive & Delta Recruitment Ltd will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.

Where    Exclusive & Delta Recruitment Ltd has obtained your consent to process your personal/sensitive personal data we will do so in line with our retention policy. Upon expiry of that period    Exclusive & Delta Recruitment Ltd will seek further consent from you. Where consent is not granted    Exclusive & Delta Recruitment Ltd will cease to process your personal data.

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data    Exclusive & Delta Recruitment Ltd processes on you;
• The right of access to the personal data    Exclusive & Delta Recruitment Ltd processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

Where you have consented to    Exclusive & Delta Recruitment Ltd processing your personal data/sensitive personal data you have the right to withdraw that consent at any time by contacting the Directors. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.

There may be circumstances where    Exclusive & Delta Recruitment Ltd will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

If you believe that any of your data that   Exclusive & Delta Recruitment Ltd processes is incorrect or incomplete, please contact us and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

We may obtain data about you from cookies.  These are are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalized content.

The table below explains the cookies we use and why.

Cookie type Name Purpose More info Strictly Necessary Cookies Word Press  These may be placed on the website by WordPress from time to time. They allow you to move around the website and use essential features. For further information, please see WordPress’s cookie policy. Performance Cookies Google Analytics These cookies may be used to collect information about how visitors use the website. We may use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website, visitor geographic, the pages they have visited and the devices and browsers the visitor is using. For further information, please see Google’s policy. Functionality Cookies YouTube and Social Media

YouTube videos on the website: these cookies are required by YouTube to display videos and remember your preferences.

Facebook, Twitter, Instagram and LinkedIn: cookies placed are applicable for click throughs to    Exclusive & Delta Recruitment Ltd social media accounts from the website.

For further information, please see Facebook, Twitter, Instagram and LinkedIn’s policy Targeting/Advertising Cookies Facebook Pixel, LinkedIn Tracking and Google Ads.We use Facebook, LinkedIn and Google for marketing and advertising purposes to deliver targeted advertisements to individuals who visit our website. We collect anonymous data regarding website traffic and conversions. For further information, please see Facebook, LinkedIn and Google Ads’ policy.Third party cookiesE.g. Google and Social Media Third party cookies are not placed by us and we have no control over them. Third party cookies may be used by advertising services to deliver tailored advertising to you, or by third parties providing analytics services to us (these cookies will work in the same way as advertising cookies described above).For further information, please see Facebook, Twitter, Instagram, LinkedIn’s and Google’s policy.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, [please refer to our Cookie policy]. [Please note that in a few cases some of our website features may not function if you remove cookies from your browser.]

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use.  IP addresses are not linked to personally identifiable information.

The Company’s website may contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites.  When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information.  This privacy statement applies solely to information collected by the Company’s website.

If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.

The Company takes every precaution to protect our users’ information.Only employees who need the information to perform a specific job (for example, consultants, our accounts team or  our marketing team) are granted access to your information.

The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.

If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.

If you have any questions about the security at our website, you can email  info@exclusiverec.co.uk

We will update this privacy statement from time to time.  We will post any changes on the statement with revision dates.  If we make any material changes, we will notify you.